Swinton Karate Club

1. Preface
2. Club Statement
3. Club Constitution
4. Code of Conduct
5. Health and Safety Policy
6. Risk Assessment
7. Insurance Details
8. Child Protection Policy
9. Club Instructors
10. First Aid

Club Statement
Swinton Karate Club is a non political independent Shotokan Karate Club.
Swinton Shotokan Karate Club is a member of Cobra Martial Arts Association, an independent multi styles martial arts association. C.M.A.A. provides SKC with insurance for both Instructors and Students, with the added benefit of being an umbrella group for the Criminal Records Bureau and Certified First Aid Assessors.
C.M.A.A. also have their own highly respected Code of Practice for Instructors which SKC have completed
Many people have had to curtail their training in martial arts due to injury. For this reason, SKC instructors place a great deal of importance on biomechanics - ensuring that techniques are performed correctly and have a long term beneficial effect on bodies, especially knees, hips, elbows and backs.This does not mean however that training is always simple and relaxed, far from it; training should be challenging for mind, body and sole: the simple saying..."what you don't use, you loose" is very true, when people continue to exercise, their physical and mental health are much better than that of people who don't exercise, and when you stop being challenged you can become complacent.

Club History
The club was originally founded around 1980 by Sensei Malcolm Johnson as "Red Sun Shotokan Karate Club"
Sensei Johnson retired in 1999, and the remaining members decided that as the highest grade Colin Needham should take charge as the clubs new chief instructor.
In September 2006, Swinton Karate Club became a member of Salford Sports Council. Equal Opportunities
Swinton Karate Club is open to all and does not discriminate on the grounds of age* sex, colour, ethnic origins, religious beliefs or physical disability.
Known illnesses may require a letter from your doctor to confirm that you are fit to train.
* Please note that we are unable to accept children under the age of 5, as it is not possible to get adequate insurance to allow them to train in the Martial Arts.

Health and Safety Policy

1. Use safe procedures for Training and Instruction
2. Observe in full legislation relating to Health and Safety.
3. Ensure adequate education and training for this purpose.
4. Ensure that any accidents occurring, however minor, are fully recorded and investigated and that appropriate remedial action is taken.

Insurance Details

To follow

Child Protection Policy
As a responsible Martial Arts club Karate Club, Swinton Shotokan Karate Club is keen to ensure the safety and well being at all times of children and vulnerable adults involved in the clubs training sessions and activities.
(Children are defined as people under 16 years of age)
To help us do this the Club has adopted a Child Protection Policy based on consultation and best practice with the aim of ensuring the safety and wellbeing of children involved in all training sessions and activities.

Child Protection Policy Statement.

Swinton Karate Club is committed to creating and maintaining the safest possible environment for children in order for them to benefit and enjoy all the activities that the club has to offer.
Swinton Karate club is committed to

• Recognising that all children have the right to freedom from abuse
• Ensuring that instructors and volunteers are carefully selected and accept responsibility for helping to prevent the abuse of children in their care
• Responding swiftly and appropriately to all suspicions or allegations of abuse and providing parents/carers and children with the opportunity to voice any concerns they may have
• To set up a group who will be specifically trained to take responsibility for child safety
• They will have regular meetings to continuously improve the guidelines in light of best practice and a review incidents as they occur
• Ensuring access to confidential information is restricted to key contacts and the appropriate external authority
• Ensuring links with Social Services are in place for support, guidance and advice as required
• Review the effectiveness of the policy and its links to other polices where appropriate i.e. Health and Safety, Equal Opportunities
• Ensure that contact details are up to date and available

 
A full version of our child protection policy is available by request, please email your enquiry to: info@karatemanchester.org and we will forward a full copy of our CPP in adobe pdf format
In addition to our own Child Protection Policy, Swinton Karate Club is also bound by the terms and conditions of the C.M.A.A. child protection policy, details of which can be found here.
http://www.cmaauk.com/child_protection/child_protection_policy.htm

Club Instructors

All Instructors and Assistant Instructors will have attained or be working towards The C.M.M.A. Instructor Level 1 Certificate.

The Requirements for Level 1 Certification are.

1 Insurance 
All clubs must have adequate insurance to cover all its students. This should be an original document, and not a letter-headed declaration.
2 Licence

The instructor’s license will show the individuals training history and should give an indication of the depth of knowledge in the chosen discipline

1. First Aid Certificate.

Each Instructor must have a current First Aid certificate.

1. Criminal Record Check ( CRB )

An Enhanced CRB (criminal records bureau) disclosure will show the suitability of the instructor to teach children.

1. Dan Grade Certificate ( Black Belt )

The instructor should be able to produce a 'valid’ grading certificate from a recognised governing body

First Aid

In the event of an Accident First aid will be administered by a holder of a current First Aid Certificate. If the accident is deemed serious the Ambulance Service will be called.

If the accident involves transport to hospital by the Ambulance Service :-

1. If a Senior Member Next of Kin will be informed.
2. If a Junior Member and Parents or Guardians are not available all efforts will be made to contact them immediately. If we are unable to make contact the student will be escorted by a senior until a parent or guardian can be informed.

Escorting a student to hospital is not an admission of neglect on behalf of the club but some comfort for the student and parents involved.
 
Swinton Karate Club will not administer or suggest any type of drug following any accident. If any pain or discomfort is felt your doctor or hospital should be contacted.

In all cases the event will be logged in the clubs Accident Book.

For the Safety of all Swinton Karate Club will implement an Incident Management Action Plan (  I.M.A.P. ) following any accident of illness.
We wish to reduce the impact or embarrassment to the individual or individuals concerned and swiftly deal with any incident. 

CONSTITUTION

Swinton Karate Club

1 Name

The club will be called SWINTON KARATE CLUB and will be affiliated to the COBRA MARTIAL ARTS ASSOCIATION.

2 Aims and objectives   

The aims and objectives of the club will be:

• to offer coaching and competitive opportunities in SHOTOKAN KARATE
• to promote the club within the local community and SHOTOKAN KARATE
• to ensure a duty of care to all members of the club
• to provide all its services in a way that is fair to everyone
• to ensure that all present and future members receive fair and equal treatment.

3 Membership

• Membership should consist of officers and members of the club.
• All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
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• Members will be enrolled in one of the following categories:
• Full member
• Junior member

4 Membership fees

• Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.
• Fees will be paid: monthly by subscription.

5 Officers of the club

• The officers of the club will be:
• Chair – Colin Needham
• Vice Chair – Keith Mayor
• Secretary/Treasurer – Beverley Needham
• Child Protection/Development -
• First Aid - Steven Royle
• Health & Safety - Anthony Wheeler
• CRB - Joanne Varley
• Social Secretary - Joanne Varley

Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.

6 Committee

The club will be managed through the Management Committee consisting of:
Chair, Vice Chair, Honorary Secretary and Treasurer. Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than fourper year.

The quorum required for business to be agreed at Management Committee meetings will be: Three.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7 Finance

All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 31st March.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

8 Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be Ten.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9 Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within seven days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within seven days of the Secretary receiving the appeal

10 Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of Cobra Martial Arts Association.

11 Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12 Declaration

SWINTON KARATE CLUB hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Code of conduct For club officials and volunteers

SWINTON KARATE CLUB

The essence of good ethical conduct and practice is summarised below. All volunteers must:

• consider the well-being and safety of participants before the development of performance.
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• develop an appropriate working relationship with performers, based on mutual trust and respect.
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• make sure all activities are appropriate to the age, ability and experience of those taking part
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• promote the positive aspects of the sport (e.g. fair play)
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• display consistently high standards of behaviour and appearance
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• follow all guidelines laid down by the national governing body and the club
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• hold the appropriate, valid qualifications and insurance cover
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• never exert undue influence over performers to obtain personal benefit or reward
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• never condone rule violations, rough play or the use of prohibitive substances
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• encourage performers to value their performances and not just results.

Club Rules

SWINTON KARATE CLUB

SWINTON KARATE CLUB is fully committed to safeguarding and promoting the well being of all its members. The club believes that it is important that members, coaches, administrators and parents associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with Steven Royle, honorary secretary.

As a member of SWINTON KARATE CLUB you are expected to abide by the following club rules:

• All members must play within the rules and respect officials and their decisions.
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• All members must respect opponents.
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• Members should keep to agreed timings for training and competitions or inform their Instructor or team manager if they are going to be late.
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• Members must wear suitable kit – Clean Karate Gi or loose fitting tracksuit.
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• Members must pay any fees for training or events promptly.
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• Junior members are not allowed to smoke on club premises or whilst representing the club at competitions. Senior members should adhere to any smoking policy in force.
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• Members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.
• Verbal or Physical abuse will not be tolerated at any time.

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